Urbana Soccer Association Minutes Tuesday May 21, 2002     Next meeting scheduled for Tuesday June 18, 2002 at 7:30pm           Attendees:         David Ward John Loveless Clif Carey   Carole Thompson Rod McNiff Donna Pike   Andy Keen Karen Selwyn Al Selwyn   Steve McKinley Paul Young Darren Heavner   Bo Eskay Cindy Beach Mark Keating Guest Attendee: Brian Parker   President David Ward called the meeting to order at 7:35pm Review of Meeting Minutes: USA Meeting Minutes from April 16th were reviewed.  Andy made a motion to accept the minutes as they are and Steve seconded it. Minutes were unanimously approved. Registrar’s report (Karen Selwyn): Fall 2002 Registration packets will be sent out to 430 existing Urbana members.  Everyone should receive these packets at their home by the end of May.  Deadline for registration will be July 1st.  After that date, a $10 late fee will be assessed and players will be placed on a waiting list unless space is available. There will be flyers at all Urbana elementary schools, and Windsor Knolls Middle School.  In person registration will be at the Urbana fire hall (side entrance) on Saturdays June 22nd and 29th from 9:00 - noon.  The gazette will also have an advertisement.  Karen stressed that no player will be registered until all the paperwork is in - this includes registration form, birth certificate COPY (if we don't already have one), Parks and Recreation waiver, and medical waiver.  Karen also stressed to all the coaches to please not promise players/parents that they will have a spot on your team - it is not always possible to make these promises come true. Treasurer’s report (Al Selwyn):  Al reported that at the present time we have a balance of $5,171.00 in our treasury.  We still will have outstanding bills for trophy and spring tournament fees.  We should finish the season with a balance around $3,000.00. Coaches Education (David Ward):  The coaches nights at the Cracked Claw will conclude for the summer.  They will begin again for fall season.  There will be a D license class at Hood college from July 4th – 7th if interested please call Linda Craig at 410-987-7898.  There will be a National C license class (this is if you are interested in coaching the High School level) on August 4th – 12th at the Soccer Plex if interested please call Linda Craig at 410-987-7898.  There will be an E license class at Mountain Road Soccer Club on June 15th – 16th to register call 410-437-6302.  Urbana High School Soccer will sponsor a NSCAA State/Regional Course at Urbana High School on August 17th – 18th.   Pictures (Lenor Ott):  Lenor was present to hand out team pictures to all coaches who where present.  For those who did not receive their pictures at the meeting Lenor will make sure she gets them to you.  Coaches and sponsor plaques are not in yet - Lenor will distribute these as soon as they are available. Field Maintenance (David Ward):  Parks/Rec will be fertilizing the soccer fields in May.  They will aerate and fertilize again in September.  The USA will over seed and fertilize in late October.  The big job this fall will be sodding the goal boxes extended to the top of the penalty boxes on the Upper Field.  USA will buy the sod for about $1,000.00 and Parks/Reek will install.  This will be done in late October/early November. Newsletter update/status (Carole Thompson):  Carole will interview a player for this newsletter.  The next newsletter will be out to families around the 15th of June.  If any coach wants to put in a statement about their season please let Carole know.  Also if you are in any tournaments and want the results in the newsletter let Carole know. Elections of officers:  Nominations for President David Ward, Vice President Clif Carey, Andy Keen and Donna Pike, Secretary Cindy Beach and Treasurer Al Selwyn.  Clif made a motion to accept by acclimation the uncontested offices of President, Secretary and Treasurer and Andy seconded this.  The motion was unanimously adopted. The folks running for Vice President were given a few minutes to speak this was followed by a written vote.  Andy came out the victor.  Fall 2002 evaluations:  Evaluations will be held at the lower field.  U-12 June 3rd, U-14 June 4th, U-10 June 5th and U-8 June 6th.  Rain date June 7th.  Girls from 5:30-7:15 and co-ed 6:45-8:30.  U-8 will be from 6:00 - 7:30. Kids will play 7 v 7 games in a mini round robin tournament.  Coaches will evaluate their teams and as many from other teams as possible.  Scores will be turned in at the end of the evening and there will be a follow-up meeting date to be announced.  Dave took the names of interested coaches willing to help with evaluations.    Visit from Brian Parker:  Brian is the Urbana High School girl’s soccer coach, the Frederick United U-16 soccer coach and the administrator for the South County Soccer Camp.  Brian spoke about the programs. The South County Soccer Camp has two sessions 1st session from June 17th-21st and 2nd session July 29th – August 2nd.   The high school meet the coach’s night was held on Monday May 20th there were 22 freshmen girls who attended.  If anyone could not attend and want to try out for the team they should call the school at 240-236-7600 and ask to speak to Brian Parker (girls) or Kevin McMullen (boys).  Brian confirmed the dates of the NSCAA state/regional coaches courses on August 17th-18th at Urbana High School.  The D License course at Hood College on July 4th-7th.  Urbana High School Soccer Program will pay ½ of all coach’s fees from the USA.  Brian also spoke about the new irrigation system that is being installed at the school field this should help with the soccer/football field and the field hockey field.    Tournaments (David Ward):  MAYAA U8- June 8th, Chevy Cup- June 8th-9th, Spires-June 15th-16th, and BASC- June 15th-16th.  Please register your teams and let Al know and he will get a check out to you for reimbursement.  All reimbursement will be only at the rate of the Spires tournament not more.  U8 tournament is paid directly from the association.  LATE NOTE: SPIRES TOURNAMENT HAS BEEN CANCELLED!!!   Uniforms:  Dave had a book of uniforms and the group picked out two they liked.  Dave will get samples of these two uniforms and have them at the evaluations.  He will have the kids take a look at them.  Jerseys will be silver with navy and white trim, navy numbers, navy "URBANA", and navy sponsor; shorts will be solid navy with Urbana Soccer logo; socks will be navy. New uniforms will be phased in as we get rid of existing uniform stock (i.e., some teams will be in current navy uniforms and some in new silver/navy uniforms).   Bylaws: The discussion on putting a policy in the bylaws regarding recruiting was tabled for the June meeting.   Injury reports:  David will have an injury report ready for review prior to the start of Fall 2002 practices.   Awards:  Al Selwyn:  The trophies for U-6 and U-8’s will be in and ready to be picked up on May 31st.  Al will get the word out to coaches as soon as they come in.  The Mini Balls should be in around June 1st.    New Business:  David spoke about a possibility of having two soccer fields built at the Friends Meeting School.  There are no fields planned for the Villages.  The spot where the big hill was will be ready for U-8 games in the fall.  Al has made a request to Parks/Rec for a second shed.  The subject regarding USA camps will be tabled and discussed at the September meeting.    The meeting was adjourned at 9:30pm.

Urbana Soccer Association Minutes Tuesday May 21, 2002     Next meeting scheduled for Tuesday June 18, 2002 at 7:30pm           Attendees:         David Ward John Loveless Clif Carey   Carole Thompson Rod McNiff Donna Pike   Andy Keen Karen Selwyn Al Selwyn   Steve McKinley Paul Young Darren Heavner   Bo Eskay Cindy Beach Mark Keating Guest Attendee: Brian Parker   President David Ward called the meeting to order at 7:35pm Review of Meeting Minutes: USA Meeting Minutes from April 16th were reviewed.  Andy made a motion to accept the minutes as they are and Steve seconded it. Minutes were unanimously approved. Registrar’s report (Karen Selwyn): Fall 2002 Registration packets will be sent out to 430 existing Urbana members.  Everyone should receive these packets at their home by the end of May.  Deadline for registration will be July 1st.  After that date, a $10 late fee will be assessed and players will be placed on a waiting list unless space is available. There will be flyers at all Urbana elementary schools, and Windsor Knolls Middle School.  In person registration will be at the Urbana fire hall (side entrance) on Saturdays June 22nd and 29th from 9:00 - noon.  The gazette will also have an advertisement.  Karen stressed that no player will be registered until all the paperwork is in - this includes registration form, birth certificate COPY (if we don't already have one), Parks and Recreation waiver, and medical waiver.  Karen also stressed to all the coaches to please not promise players/parents that they will have a spot on your team - it is not always possible to make these promises come true. Treasurer’s report (Al Selwyn):  Al reported that at the present time we have a balance of $5,171.00 in our treasury.  We still will have outstanding bills for trophy and spring tournament fees.  We should finish the season with a balance around $3,000.00. Coaches Education (David Ward):  The coaches nights at the Cracked Claw will conclude for the summer.  They will begin again for fall season.  There will be a D license class at Hood college from July 4th – 7th if interested please call Linda Craig at 410-987-7898.  There will be a National C license class (this is if you are interested in coaching the High School level) on August 4th – 12th at the Soccer Plex if interested please call Linda Craig at 410-987-7898.  There will be an E license class at Mountain Road Soccer Club on June 15th – 16th to register call 410-437-6302.  Urbana High School Soccer will sponsor a NSCAA State/Regional Course at Urbana High School on August 17th – 18th.   Pictures (Lenor Ott):  Lenor was present to hand out team pictures to all coaches who where present.  For those who did not receive their pictures at the meeting Lenor will make sure she gets them to you.  Coaches and sponsor plaques are not in yet - Lenor will distribute these as soon as they are available. Field Maintenance (David Ward):  Parks/Rec will be fertilizing the soccer fields in May.  They will aerate and fertilize again in September.  The USA will over seed and fertilize in late October.  The big job this fall will be sodding the goal boxes extended to the top of the penalty boxes on the Upper Field.  USA will buy the sod for about $1,000.00 and Parks/Reek will install.  This will be done in late October/early November. Newsletter update/status (Carole Thompson):  Carole will interview a player for this newsletter.  The next newsletter will be out to families around the 15th of June.  If any coach wants to put in a statement about their season please let Carole know.  Also if you are in any tournaments and want the results in the newsletter let Carole know. Elections of officers:  Nominations for President David Ward, Vice President Clif Carey, Andy Keen and Donna Pike, Secretary Cindy Beach and Treasurer Al Selwyn.  Clif made a motion to accept by acclimation the uncontested offices of President, Secretary and Treasurer and Andy seconded this.  The motion was unanimously adopted. The folks running for Vice President were given a few minutes to speak this was followed by a written vote.  Andy came out the victor.  Fall 2002 evaluations:  Evaluations will be held at the lower field.  U-12 June 3rd, U-14 June 4th, U-10 June 5th and U-8 June 6th.  Rain date June 7th.  Girls from 5:30-7:15 and co-ed 6:45-8:30.  U-8 will be from 6:00 - 7:30. Kids will play 7 v 7 games in a mini round robin tournament.  Coaches will evaluate their teams and as many from other teams as possible.  Scores will be turned in at the end of the evening and there will be a follow-up meeting date to be announced.  Dave took the names of interested coaches willing to help with evaluations.    Visit from Brian Parker:  Brian is the Urbana High School girl’s soccer coach, the Frederick United U-16 soccer coach and the administrator for the South County Soccer Camp.  Brian spoke about the programs. The South County Soccer Camp has two sessions 1st session from June 17th-21st and 2nd session July 29th – August 2nd.   The high school meet the coach’s night was held on Monday May 20th there were 22 freshmen girls who attended.  If anyone could not attend and want to try out for the team they should call the school at 240-236-7600 and ask to speak to Brian Parker (girls) or Kevin McMullen (boys).  Brian confirmed the dates of the NSCAA state/regional coaches courses on August 17th-18th at Urbana High School.  The D License course at Hood College on July 4th-7th.  Urbana High School Soccer Program will pay ½ of all coach’s fees from the USA.  Brian also spoke about the new irrigation system that is being installed at the school field this should help with the soccer/football field and the field hockey field.    Tournaments (David Ward):  MAYAA U8- June 8th, Chevy Cup- June 8th-9th, Spires-June 15th-16th, and BASC- June 15th-16th.  Please register your teams and let Al know and he will get a check out to you for reimbursement.  All reimbursement will be only at the rate of the Spires tournament not more.  U8 tournament is paid directly from the association.  LATE NOTE: SPIRES TOURNAMENT HAS BEEN CANCELLED!!!   Uniforms:  Dave had a book of uniforms and the group picked out two they liked.  Dave will get samples of these two uniforms and have them at the evaluations.  He will have the kids take a look at them.  Jerseys will be silver with navy and white trim, navy numbers, navy "URBANA", and navy sponsor; shorts will be solid navy with Urbana Soccer logo; socks will be navy. New uniforms will be phased in as we get rid of existing uniform stock (i.e., some teams will be in current navy uniforms and some in new silver/navy uniforms).   Bylaws: The discussion on putting a policy in the bylaws regarding recruiting was tabled for the June meeting.   Injury reports:  David will have an injury report ready for review prior to the start of Fall 2002 practices.   Awards:  Al Selwyn:  The trophies for U-6 and U-8’s will be in and ready to be picked up on May 31st.  Al will get the word out to coaches as soon as they come in.  The Mini Balls should be in around June 1st.    New Business:  David spoke about a possibility of having two soccer fields built at the Friends Meeting School.  There are no fields planned for the Villages.  The spot where the big hill was will be ready for U-8 games in the fall.  Al has made a request to Parks/Rec for a second shed.  The subject regarding USA camps will be tabled and discussed at the September meeting.    The meeting was adjourned at 9:30pm.