Urbana Soccer Association Monthly Meeting Tuesday, March 15, 2005 Ijamsville Methodist Church       Attendees:  Al Selwyn, Karen Selwyn, David Ward, Sharon Van Lowe-DeLacey, Andy Keen, Charlotte Jordan, Brenda Rayno, Dave Cromartie, Todd Fahlfeder, Nicole Robertson     USA President Al Selwyn called the meeting to order at 7:31 pm.    Minutes:  The February meeting minutes were approved by David Ward and seconded by Andy Keen.   President’s Report: (Al Selwyn)   Al reminds all coaches/teams to practice where you are assigned to practice.  We will be reported for not using field space assigned to us at schools, etc. and run the risk of losing that space.       Do not practice on private property as it becomes a liability issue for the Association.  Coaches are reminded to call in their game scores after each game, preferably on game day to 301-865-4600 Press 5. Coaches are reminded to follow the field lining schedule that will be sent out by Rod McNiff. Coaches are reminded about giving the referee’s their fees before games in cash.  Referee check money will be distributed by David at the county league meeting tomorrow night.   Registrar’s Report:  (Karen Selwyn)   We currently have 459 players registered, which is a record number for our association.  Coaches are reminded not to play or practice with unregistered players.  Also, please let Karen know if for any reason a player drops from your team at any time during the season.   Treasurers Report:  (David Ward) The Field Fund has $5,745.45 and the Operating Budget has $24,450 in the treasury.  There are still a few sponsors that have not paid and lots of bills yet to go.   Vice President’s Report: (Andy Keen) Important Note: No one can practice at Windsor Knolls Middle School on Friday, May 20th.  The parking lots must be clear for a school event.    Secretary’s Report: (Stephanie Downs) Not present.   Presidential vacancy:  (Al Selwyn)  Al will be stepping down as President as of Monday, March 21st. This leaves 1 year to go on the current president’s term. Nominations and volunteer names are being accepted this week by Stephanie Downs via email at sixdownsfamily@aol.com .  Al will make the transition as smooth as possible for the incoming president. If you have any questions, please contact Al.   Dutch 4v4 & Play Day:  (David Ward)  The Dutch 4v4 (for fun) for all Urbana players will be held on Saturday, March 19th and the Play Day between Urbana teams for all age groups will be held on Sunday, March 20th. All teams are expected to attend this event.  Players need to wear their uniforms on Sunday. Emails were sent out with the times/age group, etc. The Play Day is the first chance for some teams to act in a game situation. These will be ½ length games. Uniforms for new players will be in the shed (probably) by Friday evening.  They will be labeled.   College Scholarship:  (Al Selwyn) The scholarship forms are now at UHS and will be advertised through the Soccer coaches and will be on the announcements.  A copy of the scholarship application is also available on the Urbana website. Deadline is May 7, 2005.   Camps: (Al Selwyn) The South County Soccer Camp will be at Urbana High School, June 20-24.  The UKElite Camp will be July 11-15 at Urbana Park.   Coaches Education:  (Al Selwyn) There are no scheduled licensing courses at this time.  Several coaches attended recent session and were cold but pleased with the courses. David is talking with Graham Ramsey about doing a coaches clinic in April, possibly on a Sunday evening on the lower field. More info on this will be sent out via email.  All coaches are expected to attend.   Equipment:  (Herbert Avila) Not Present.  Coaches will need to contact Herbert if they do not have their equipment and first aid supplies. Herbert's email is cruziman@yahoo.com.    Field Maintenance:  (Rod McNiff) Not Present.  Coaches will be sent e-mail reminders to complete field lining during the season as per the schedule that Rod will send out. Reminder that coaches should check that all goals are anchored in the ground with J-hooks.  Contact Rod if there is a problem, rod1@adelphia.net. Thank you to all volunteers who helped with the initial field lining.   Play Manager (David Ward) Play Manager is an animation software that David has purchased to help create coaching manuals for Urbana Soccer.  If you want a CD, contact David, david.ward@acterna.com. Shooting Wall (David Ward) The shooting wall is not yet finished. Hopefully, soon.   Merchandise (Harry Hurst) Not Present. If you have previously ordered merchandise, you can pick it up at the Dutch 4v4 tournament on Saturday, March 19. Look for the tent set up next to the Upper Field with all of the goodies in it - jackets, hats, magnets, scrunchies, headbands, etc. Sponsors (Harry Hurst) Not Present. If anyone is interested in being a sponsor for the Fall 2005 Season, please visit the Urbana website at: http://www.urbanasoccer.org   Division 1 By-law Amendment (Karen Selwyn) The amendment was written and submitted by Karen to Andy. Andy will send it out for distribution before the next meeting, at which time it will be voted on.   Fall Div 1 tryout process (Karen Selwyn) The current tryout process was discussed and it was agreed that the U8 age group will not have tryouts/evaluations for the fall.  U8’s will group grouped homogeneously. Otherwise, the process will stay the same. Tryout dates will be in late May-early June. Dates will be finalized in April.   Participation Awards (Brenda Rayno)   Brenda has researched and decided on participation awards and trophies for the Spring Season. These will be distributed by coaches at the end of the season.   Appreciation Dinner (Brian Downs)  Not Present. The dinner was held at Paisano’s in Rockville on Saturday, March 12th.  Coaches and Volunteers and their spouses enjoyed a nice time and great food. A big thanks to the Azat family for hosting this event.   Pictures  (Charlotte Jordan)  Charlotte will coordinate the pictures for the Spring season.  We will use the same photographer, Bill Adkins.  Coaches please email Charlotte with your practice times so a schedule can be made.     New Business:  (All)   Tournaments: The end of the season Boonsboro Tournament is June 18 & 19th.  We are checking on the date for the U8 MAYAA Tournament. All teams are encouraged to attend an end of the season tournament for which the association pays. (Cost of what the Boonsboro Tourney is worth.)   Club Players: (Al) Coaches are reminded that no club players can be registered on a Division 2 team. Only 2 club players can be registered on a Division 1 team, unless it’s U14, then 3 are allowed. There are penalties to the association if these rules are violated. Please let Karen know if you learn of a player on your team that also plays club ball.   Mandatory Coaches Meeting: Reminder that the Mandatory Coaches County League Meeting is Wednesday, March 16th at 7:30. The meeting is held at Monocacy Middle School on Opossumtown Pike (across from Frederick Community College) Enter the front of the school, go to the right and first left. Cafeteria is on the right. Schedules will be handed out.    The meeting was adjourned at 8:39 p.m.    Next meeting will be April 19, 7:30 p.m.